Corrections & return Methods

Corrections

The process of inspecting the goods & making changes in the count is known as corrections. In order to understand this process let us create a PO. Navigate to Purchase Orders > Purchase Orders & give details as shown below

Save & approve the PO

Navigate to Receiving > Receipts & search by PO number

We can see that system is showing 100 being received @ our gate

But in actual we have received only 80 items. So change the quantity to 80 & save the record

Next is to inspect the goods. Navigate to Receiving > Receiving Transactions

Due to some reasons we were able to inspect only 70 items, so change quantity to 70 & save the record. Re query to see the lines

Click on first line & click on inspect

Now these 70 items needs to be transferred to sub inventories but we’ll deliver only 60. In order to do so change the quantity of first line to 60 & provide the subinventory name & save the record

Now navigate to Receiving > Corrections

From the above form we can conclude that out of 80 items that we have received, 60 were delivered to subinventory, 10 are inspected but are not assigned to any subinventory & 10 are waiting in receiving area to be inspected

We can also check the same from Receiving Transaction Summary form

Case 1: We found that there were 5 quantities extra in subinventory

Save the record & re query it

So 5 items were reduced from subinventory & were added to our inspection.

Case2: Now we found that 2 items are less in our inspection

Save the record & requery it

Now system has reduced 2 from Transfer & added it to Accept. (Actually there was 0 at transfer so I can’t perform above transaction. Changing quantity to 5 has made it possible) 

Now again we can check that at what level the corrections has taken place. Navigate to Receiving > Receiving Transaction Summary

Returns

Returns are used to return goods to our supplier. We can not return negative quantity. We can return quantities to either Supplier or Receiving

Navigate to Receiving > returns

Case1: Return quantities from Subinventory to Receiving

Save & requery

We can see that the goods have been reduced from subinventory & added to inspection.

Case 2: Return goods from subinventory to supplier

Save & requery the record

We can see that these items have been reduced from subinventory but not been added anywhere. It will be sent to suppliers.

Other Receiving options

Navigate to Setup > Organization > Receiving Options à Give Inventory Organization Name

1.)   Enforce Ship-To: This option is used when supplier changes the Ship-To location. We have an option of either giving a warning or rejecting.

2.)   ASN Control Action: This option is used if supplier wants to send some goods in advance

3.)   Receipt Days Early: This enables us as to how many days early can we receive the goods

4.)   Receipt Days Late: This enables us as to how many days late can we receive the goods

5.)   Receipt Days Exceed action: It enables us to either give warning or reject the goods in case the supplier do not delivers the goods in specified duration

6.)   Over Receipt Tolerance: By this we can decide as to what can be the over limit tolerance for our goods (means how many extra quantities can we take from supplier)

7.)   Over Receipt Action: It tells as what action can we take when we receive more than the specified quantities.

To check this functionality we’ll create a PO

Now navigate to Receiving > Receipts

Change quantity to 105 & we get a warning message

Now change location & again we’ll get a warning message

Press OK & save the record. With this the goods are received